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University of Southern Maine
Libraries & Learning

Guide to Special Collections: University Archives

Learn about accessing and using Special Collections resources for your courses or research projects.

About University Archives

The University Archives includes records of University of Southern Maine from about 1970 to the present.

Record Groups

The University Archives are organized into numbered Record Groups and subgroups that reflect the hierarchical organization of the University at a given time. For example, the records of the Libraries are in RG12, the records of the Office of the Librarian are in RG12-01, and the records of Library departments are in RG12-05.

A list of Record Groups and Series is available here.

Since most records in the Archives were created before the restructuring of 2014-2015, Record Groups do not reflect the current organizational structure of the University.

Archives Registers

The contents of the University Archives are recorded in Registers. There is a Register for each Series in each Record Group. All registers are digitized and available on USM Digital Commons.

Within each Register, records are listed in the order they were received by Special Collections, meaning they are not organized by date or subject. This is the main difference between a Register and a Finding Aid.

Entries in the Register include a box number (eg. R-19) and a descriptive folder title with dates. Some entries also include a folder number (eg. 1)  or an accession number (eg. #76-37).

When requesting records in the Reading Room, include the Record Group number, Series number, Box number, and Folder number or Accession number on the request slip. For example, RG20-03, Box R-19, Folder 1, Accession #76-37.

Manuscript Collections

Alumni papers, faculty papers, research papers, and the records of the colleges and universities on our campuses before 1970 can be found in the Manuscript Collection. 

Learn about searching and browsing Manuscript Collections here.

UMS and UMaine Archives

The records of the University of Maine System can be found in UMaine Special Collections & Archives, Raymond H. Fogler Library, Orono, ME. Learn more about the UMaine and UMS archives here. 

Digitzed minutes of the UMS Board of Trustees are available on Digital Commons@UMaine.

Special Collections Librarian & Food Studies Liaison

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Jill Piekut Roy
Subjects: Food Studies